Manage Tasks and Work Items in Construction Projects

August 6, 2026

Manage Tasks and Work Items in Construction Projects

Good task management is the difference between a jobsite that flows and one that constantly drops details. With tasks in ByggExp you create work items per project, set an owner and a deadline, and see status in real time — on the web and on the phone. Nobody has to guess what comes next.

What are tasks in ByggExp?

Tasks are concrete work items linked to a project, such as "Install kitchen" or "Order plasterboard". Each task has an owner, a deadline and a status so everyone can see what is in progress, what is done and what is falling behind.

Getting started — step by step

  1. Open the project in the web admin and go to the Tasks tab.
  2. Click New task and write a clear title plus a short description.
  3. Choose the responsible crew member and set a deadline for completion.
  4. Save — the owner sees the task instantly in the ByggExp app on their phone.
  5. On site the worker updates the status to in progress or done in the app.
  6. Follow the whole project task list in the web admin and see what remains.
Work items with owner and status gathered per project.

Benefits

  • Clear ownership — every task has a named person responsible.
  • Deadlines keep work from being postponed and forgotten.
  • Status is visible in real time on both web and mobile.
  • The whole team works from the same up-to-date list.

Tips

  • Break large jobs into smaller tasks so progress becomes visible.
  • Phrase the title as an action, for example "Pour slab", not just "Slab".
  • Walk through the list at the morning meeting so everyone knows the day's priorities.

Frequently asked questions

Can several people see the same task?

Yes. Everyone on the project sees the task list, and the owner gets the task clearly marked in their app.

What happens when a deadline passes?

The task is flagged as overdue in the list so you quickly see what needs priority.

Want order on the jobsite? Try tasks in ByggExp and keep the whole team synced on what needs to get done.

Related articles

Reminders for tasks and deadlines — never forget again
Reminders

Reminders for tasks and deadlines — never forget again

The inspection on Friday, the bill to pay, the material to order. Set a reminder in the app and let ByggExp keep track for you.

Payroll basis for construction firms — from hours to pay
Payroll

Payroll basis for construction firms — from hours to pay

Turn registered hours, unsocial-hours pay and overtime into a correct payroll basis in minutes — and export straight to payroll.

Photograph receipts and keep your expenses in order
Receipts & expenses

Photograph receipts and keep your expenses in order

Stop stashing crumpled receipts in the glovebox. Snap the receipt in the app, attach it to the right project and hand accounting a complete record.

Project Economics and Profitability in ByggExp – See Your Margin in Real Time
Project economics

Project Economics and Profitability in ByggExp – See Your Margin in Real Time

See budget versus actual, the cost of hours and material, and margin per project in real time – and steer before the job goes into the red.

Invoicing from ByggExp – From Logged Time to Paid Invoice
Invoicing

Invoicing from ByggExp – From Logged Time to Paid Invoice

Turn logged time, material and change orders into an invoice, send it and keep track of paid and unpaid – all in ByggExp.

Create a Quote in ByggExp – Step by Step
Quotes

Create a Quote in ByggExp – Step by Step

Build a professional quote with line items, price, ROT and VAT, send it to the client and track its status – right inside ByggExp.

Manage tools and equipment
Equipment tracking

Manage tools and equipment

Register tools and equipment in ByggExp, keep track of who has what and where — and stop buying duplicates or hunting for the rotary hammer nobody remembers leaving somewhere.

Day planning and planning meetings
Day planning

Day planning and planning meetings

Plan the day and week in ByggExp — who does what and where — share the plan with the crew and run a quick planning meeting so everyone knows the score before they get in the van.