Photograph receipts and keep your expenses in order

August 6, 2026

Photograph receipts and keep your expenses in order

Receipt handling is often the dullest part of the job — the receipt for nails ends up in a pocket, the one for diesel in the truck, and one in the bin. With digital receipt capture you photograph the receipt the moment you pay and never dig for it later. The expense lands exactly where it belongs: on the right project.

What is receipt and expense handling?

It means every purchase — materials, fuel, consumables or a small out-of-pocket expense — is logged digitally with a photo of the receipt and linked to a project. Accounting gets a complete, searchable record instead of a bag of receipts at month end.

Getting started — step by step

  1. Open the mobile app and go to Receipts or Expenses.
  2. Tap New receipt and photograph it — make sure the amount and date are clearly visible.
  3. Choose which project the expense belongs to and a category (materials, fuel, tools, etc.).
  4. Enter the amount and VAT, and add a short note on what the purchase was for.
  5. Save — the receipt uploads and becomes visible to the administrator in the web admin.
  6. In the web admin, review and export collected expenses per project or period to accounting.
Snap the receipt at the till so the expense is registered on the right project.

Benefits

  • No lost receipts — the image stays even after the paper fades.
  • Every expense links to the correct project for accurate project economics.
  • Faster month-end close for you and your accountant.
  • Full traceability for audits or client questions.

Tips

Photograph the receipt right at the counter before it disappears into a pocket — then you never forget it. Add a clear note ("filler for kitchen, apt 3") so both you and accounting know exactly what the purchase covered. Use the same categories consistently so reports stay comparable across projects.

Frequently asked questions

Do I need to keep the paper receipt?

Follow your local bookkeeping rules for archiving, but the digital image means the record is always available and you avoid hunting through loose slips.

Can several people on the team log expenses?

Yes. Each worker photographs their own receipts in the app, and the administrator sees everything gathered in the web admin.

Want to skip the receipt hunt every month end? Start photographing receipts in ByggExp and keep expenses in order from the very first purchase.

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